The Syllabi Website provides required syllabi content and additional resources and information to faculty for developing their course syllabi. This resource can be used in three ways, depending on the needs of the individual instructor.
- To provide current information and standard language for required syllabi content regarding academic misconduct and the American Disabilities Act.
- To provide syllabi content and language related to specific course types (e.g. lower division courses, GE courses, VWW courses). This option will include required language from #1 above.
- To generate a customized syllabus based on a combination of instructor developed content, instructor selected components from recommended content, and prescribed language for required content. This option includes both option #1 and #2 above.
This is a general resource intended for all audiences. Additional syllabi requirements may vary depending on the type of course being taught, program level requirements related to specialized accreditation, or requirements mandated by department heads and/or deans within a specific department or college.
As a prototype resource, limitations of the software require that you copy and paste your generated template into your preferred authoring tool (e.g. a word document or Canvas page) and edit/add pertinent content as desired.
For detailed information about the syllabi content, including additional explanation and comments, click on the tabs near the bottom of this page.
Additional resources about syllabi development and best practices can be accessed from the links below.
For additional help with authoring your syllabus, the Teaching Academy has excellent resources for the development and review of syllabi. For more information please review the Teaching Effectiveness resources available on the Teaching Academy Web Site. To log in, use your regular NMSU user id and password.
In addition, resources available through the Online Course Improvement Program (OCIP) are a helpful start in identifying best practices and examples that help move your entire course, whether taught online or face-to-face, toward meeting generally excepted standards of course quality, such as the Quality Matters (QM) Program.
If you are creating your syllabus for an online class, please be sure to review the Basic Online Course Check.
Requirements for all syllabi
No specific wording is required but suggested language appears below.
Academic and non-academic misconduct: The Student Code of Conduct defines academic misconduct, non-academic misconduct and the consequences or penalties for each. The Student Code of Conduct is available in the NMSU Student Handbook online:
Academic misconduct is explained here:
Discrimination and Disability Accommodation
This is the standard language from the Office of Institutional Equity. Please use verbatim.
Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act Amendments Act (ADA) covers issues relating to disability and accommodations. If a student has questions or needs an accommodation in the classroom (all medical information is treated confidentially), contact:
Main Campus Student Accessibility Services (SAS) Corbett Center Student Union Room 208 Jesse Haas, Interim Director 575-646-6840 email@example.com
New Mexico State University, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation, or protected veteran status in its programs and activities, including employment, admissions, and educational programs and activities. Inquiries may be directed to the Laura Castille, Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575-646-7802 (TTY); firstname.lastname@example.org.
Title IX prohibits sex harassment, sexual assault, intimate partner violence, stalking and retaliation. For more information on discrimination or Title IX, or to file a complaint contact:
Laura Castille, Executive Director and Title IX Coordinator Office of Institutional Equity (OIE) – O’Loughlin House, 1130 University Avenue Phone: (575) 646-3635 E-mail: email@example.com Website: http://equity.nmsu.edu/
Other NMSU Resources:
|NMSU Police Department:||(575) 646-3311||www.nmsupolice.com|
|NMSU Police Victim Services:||(575) 646-3424|
|NMSU Counseling Center:||(575) 646-2731|
|NMSU Dean of Students:||(575) 646-1722|
|For Any On-campus Emergencies:||911|
Requirements for General Education State Common Core Syllabi
NMSU ‘G’ designated courses have a required list of competencies (learning objectives) that the Higher Education Department wants reflected in the syllabi. They are listed by Area in the associated tab above.
Requirements for Viewing a Wider World (V) course syllabi:
Every NMSU student must take two upper-division Viewing a Wider World courses (designated with a “V”) from separate colleges. ONE of these courses can be taken from the student’s home college, however, that course cannot be one that is offered by or cross listed by the student’s major department and cannot be a required course in the student’s major. Accordingly, students whose major requires this course cannot use this course to satisfy their VWW requirements. An alternative way to satisfy one VWW course requirement is through a study abroad program. (For details see the Undergraduate Catalog)
Requirements for course level 100 – 299 syllabi
Six-Week Early Performance Grades
A Six-Week Early Performance Grade for this course will be posted. You will be able to access your grade through your MY.NMSU.EDU under the Student Tab: Click on Student Record / Midterm Grades. In this class the Six-Week Early Performance Grade will reflect your performance on only a portion of the total graded work in this course. If you are doing well, congratulations on your success – but be mindful that there is still a significant portion of the graded work yet to be completed. If you are doing poorly, or not as well as you would like, please meet with me to discuss how you can improve. If you have concerns about your progress in multiple courses and need to consider a schedule change, meet with your academic advisor.
|ALIGNMENT OF ESSENTIAL SKILLS TO CONTENT AREAS WITHIN THE NEW MEXICO GENERAL EDUCATION CURRICULUM|
|General Education Content Area||Skills associated with the content area|
Information & Digital Literacy
|Social & Behavioral Sciences||Communication
Personal & Social Responsibility
Information & Digital Literacy
Personal & Social Responsibility
|Creative and Fine Arts||Communication
Personal & Social Responsibility
|Other*||Select any three of the five essential skills for association with course learning outcomes.|
|*Courses within an institutions discretionary nine credits, including interdisciplinary courses may fall outside of the six content areas as the institutions discretion.|
Instructors may choose to include essential skill component descriptions such as shown in the table below, or to create and provide essential-skill student learning outcomes (SLOs) that align with the state’s rubrics. Essential-skill SLOs should be identified as such in the syllabus.
|ESSENTIAL SKILLS AND COMPONENT SUMMARIES|
|Essential Skill||Component Skills|
|Information & Digital Literacy
(Courses should address 3/4 components)
|Personal & Social Responsibility
(Courses should address 2/5 components)
Recommendations for all syllabi
Plagiarism: you are encouraged to include a plagiarism statement such as the following:
Plagiarism is using another person’s work without acknowledgment, making it appear to be one’s own. Intentional and unintentional instances of plagiarism are considered instances of academic misconduct and are subject to disciplinary action such as failure on the assignment, failure of the course or dismissal from the university. The NMSU Library has more information and help on how to avoid plagiarism at http://lib.nmsu.edu/plagiarism/
Writing Center Information: The Writing Center offers free services to all NMSU students through one-on-one consultations at any stage in the writing process, from understanding assignment directions to revising final drafts. Consultants advise students on aspects of proofreading and editing, but do not provide editing services. Information about the Writing Center is available at https://towc.nmsu.edu/
Assistance for Members of the Military and Veterans: The Office of Military and Veterans Programs provides services to current and former service members. The office can be reached at
Email Communications: Your NMSU email account is the official means of communicating with the university. Information critical to your success at NMSU is delivered to you via this account, and you are expected to follow rules and policies provided to you via this communication method. Any email from you to the instructor should be sent either through the CANVAS course management system or through your official NMSU email account. Please be advised that due to privacy and security concerns, we are unable to respond to emails from or about students that do not originate from an official NMSU email address.
Comments to instructor relating to Grading:
Assignments and Grades: A clear statement about the assignments, exams and any other types of graded work required in the class, together with specific weights or point values for each graded item, is very helpful in avoiding misunderstandings and grade appeals. Other grade related issues that you may wish to address include:
- Multiple submissions: You may want to indicate whether it is permissible for the student to submit his or her work that has been submitted for credit in other courses.
- Make-up work and exams: It is recommended that your policy on make-up work be included in the syllabus. Refer to section on Attendance Policies concerning make-up work for students who are absent on university business.
- S/U Grading Option: Students enrolling under the S/U grading option must earn “xx” grade to receive an “S”. Students must elect the grading option prior to the last day to add a class. Students should check the course catalog for eligibility and availability of the S/U Option generally.
- Final Exams: Per the university schedule, the Final Exam in this course is scheduled for [XXX insert date and time] in the regular classroom.
Canvas Grade Posting: Canvas automatically provides to students a calculated grade “Total” (to date) that is a percentage based on the total number of points possible and compared with the total number of points earned. This helps students know how well they are performing in a class – when it works right. The problem is that if the instructor intends to use a weighted average, but does not group those assignments in Canvas and assign the relative weights, then the “Total” score that Canvas calculates and displays to the student may be completely wrong and misleading.
Faculty who are using Canvas to post grades should either (1) properly group and weight the assignments so that the “Total” grade the student sees in Canvas is accurate or (2) “hide” the Total Score (Instructions: go to “Settings”; -click “Edit course details”; -click “more options” under “Visibility”; -click “hide totals in student grades summary”. If you are using the weighted average and displaying the Total, you can “test” the grade calculation function by using the student view (eg. give your test student grades so you can see how the grades are being displayed to students and whether the weighting is being applied correctly).
Grades at Midterm: Faculty should be prepared to provide students with information about where they stand in the class prior to the last day to drop courses with “W”. The provost’s office has encouraged the use of the Banner mid-term grade feature to make information available to students concerning their standing in the class. All instructors of 100- and 200- level classes are required to submit a grade that reflects work completed as of the sixth Friday following the date classes begin during the regular Fall and Spring semesters. Early performance grades include the option for the instructor to use “S” or “U” for courses which are graded on an “A” to” F” scale at the end of the semester. The deadline for submitting these grades is currently under review and will be provided when it is available. Early performance grades are used only for student retention efforts.
It is suggested that instructors provide students with information about the availability of these grades and that they assist students in understanding what the grades mean in the context of the particular class. For example, include in the syllabus a statement of the following sort.
Mid-semester grades for this class will be posted no later than MM/DD/YYYY. You will be able to access these grades through your MY.NMSU.EDU under the Student Tab: Click on Student Record / Midterm Grades.
In this class the mid-semester grade will reflect your performance on about Y% of the total graded work in the class. If you are doing more poorly in the class than you expected, you should consider the opportunities to raise your grade to the desired level or, alternatively, consider withdrawing from the class and possibly adding a mini-session course. If you are doing well, congratulations on your success – but be mindful that there is still a significant portion of the graded work to be completed. Please meet with me if you have questions.
Final Exams: The dates for final exams are published in the course schedule each semester (at https://records.nmsu.edu/final-examination-schedule/ . The final exam period is expected to be a class meeting time, even if no final exam is administered at that time. The date or time at which the final is offered may not be changed without the unanimous approval of students in the course, as well as the approval of the department head. No exam given during the week before Finals Week may be more than one class period in length. If your class is offered at times that do not match the standard university time blocks, please check to make sure that the classroom is available for your final exam. Most classrooms are scheduled through Academic Scheduling, 646-4718, but others (BC 115, 204, and 247, and GU 303) are scheduled through the Dean’s Office.)
Final Grades: Final letter grades are normally released to students on the web (via MyNMSU) within a day or two after the deadline for submitting grades. If you wish to make final grades available to students before that time, you may do so through CANVAS. Under FERPA regulations, public posting of grades is not permitted even with a confidential PIN number identifier.
Incomplete Grades: Under university policy, incompletes may be given only if a student has a passing grade at mid-semester (the last day to withdraw from a class) and is precluded from successful completion of the second half of the course by a documented illness, documented death, family crisis or other similar circumstances beyond the student’s control. An incomplete should not be given to avoid assigning a grade for marginal or failing work. Instructors assigning the “I” grade can choose to make the “I” grade permanent, and require students to register for the course in a subsequent semester to earn credit (Option A), or may allow students to complete remaining work in the course by an identified deadline (within one year) and then submit a change of grade form to substitute the earned grade for the “I” grade (Option B). Requirements for removal of the “I” grade under Option B must be clearly stated on the “I” grade form. Incompletes do not automatically convert to F’s if the course is not completed. Under Option B, the faculty member can state on the form that an incomplete will become an F, but then it is incumbent upon the instructor to process a change of grade form to accomplish that result.
Grade Appeals: Please make sure that you are familiar with the rules for Academic Appeals (under Regulations in the undergraduate catalog; see the Graduate Student Appeals Board section of the Graduate Catalog). Appeals must be submitted within 30 days (undergraduate) or 10 days (graduate students) after the start of the regular semester following the assignment of the grade. The appeal must be submitted in writing to the faculty member and the faculty member must respond in writing within 10 days of receiving the written appeal. If not satisfied, the student may appeal to the department head, and ultimately to the Dean. If you deny an appeal, please make sure that the student is aware of the next step in the process.
Record Retention: Instructors or their departments are required to keep grade books or computer records of students’ scores, the course grading record, attendance records (when absences are penalized), etc. for two years. In cases involving grade appeals, records should be kept for at least two years after the appeal is adjudicated. (Keep in mind that grade appeals can arise as late as 30 days after the start of the subsequent regular semester.)
Attendance Policies: [insert explanation of instructor’s policies]
Comments to instructor on Attendance Policies:
Faculty are free to decide whether or not attendance is required and whether there are penalties for absences but such rules should be clearly stated in the syllabus. If there are rules relating to students who arrive late or leave early, those also should be described in the syllabus. University policy states: “Students making satisfactory progress in their classes will be excused from classes when they are representing New Mexico State University on a university sponsored event (e.g., ASNMSU President represents NMSU at legislative session, student-athletes competing in NMSU scheduled athletic events or education field trips and conferences). Authorized absences do not relieve the student of class responsibilities. Prior written notice of the authorized absence will be provided to the instructor by the sponsoring department.”
In addition, if you choose to not require attendance, you will still need to track attendance. We have an obligation to report the last date of attendance for students who do not finish a course per Federal Financial Aid guidelines.
Important Dates for Fall 2020
Students may add courses through Thursday, August 20, 2020 without instructor permission and through Monday, August 28, 2020 with instructor permission. Late registration fees will apply for courses added after Thursday, August 20, 2020. The deadline for withdrawing from a course is Friday, October 16, 2020. Students may withdraw from the university (withdraw from all classes) through Friday, December 4, 2020.
There are different deadlines for mini-semester courses. Courses which are dropped (cancelled) during the registration period do not appear on the student transcript and there is no tuition charge. No faculty or department head signatures are required to add or drop a class during the open registration period (if the class is open). In the case of a withdrawal, the course remains on the student’s transcript and the grade is listed as “W”.
Prerequisites: The prerequisite(s) for this course are: xxx. Students who do not meet the prerequisites may be dis-enrolled during the first few weeks of class. Please see me if you have not satisfied the course prerequisites.
Comments to instructor on prerequisites:
Many course prerequisites are currently being enforced through Banner, however, students who had prerequisites in progress at the time of registration were permitted to register and may remain in the course after having failed to complete the prerequisite. Students who are blocked from registering may present you with an add slip. Please make sure that you understand why they are seeking your approval to add the class and note on the add slip if you are approving a prerequisite override. Students may also seek your signature to add a closed class. In the case of a closed class you may enter an override through myNMSU to allow the student to register themselves rather than using an add slip. Please do not use the prerequisite override in myNMSU since prerequisite issues may be complicated. For example, prerequisites may include basic skills requirements (English and Math) that may not appear in the course description.
Cross-listing: This course is cross-listed as XXX. You may not earn credit for both this course and the cross-listed course. Completion of the course under either cross-listing will satisfy any requirements that exist under either cross-listing. (E.g. a student who takes BLAW 325 cannot earn credit for the cross-listed FIN 325; and BLAW 325 will satisfy a FIN elective requirement for Finance majors.)
University Grading System
Grade reports are not automatically mailed to students. Students can access grades and credits by the web using my.nmsu.edu. It is the responsibility of the student to provide updated grade addresses to the Office of the Registrar. At the request of the student, the instructor will provide information on progress in the course prior to the last day to drop a course.
The NMSU system of grading is expressed in letters, which carry grade points used in calculating the cumulative grade–point average:
|Letter grade per unit of credit||Grade points|
|D+, D, D–||1.0|
|W — Withdrawal||0|
|N — Grade not submitted||0|
|CR — Credit authorized, but not letter grade||0|
|IP — In progress||0|
|RR — Progress in undergraduate course||0|
|PR — Progress on graduate thesis||0|
|S* — Satisfactory work||0|
|U — Unsatisfactory work||0|
|I — Incomplete||0|
|AU — Audit||0|
*An S grade is a grade satisfactory to the professor and is normally equivalent to the letter grade of C or higher.
In computing the overall grade–point average, the total credits in which grades of A, B, C, D, or F have been assigned is divided into the total number of grade points earned.
Minimum Technology Requirements
Combined Minimum Technology Requirements for All Supported Software
- 4GB of RAM or higher
- Dual Core 2Ghz or higher (Intel Core i5 processor or equivalent)
- Microphone (built-in, wired, USB, wireless or Bluetooth)
- Web camera (built-in or USB)
- Windows 10 or higher
- OS X 10.13 or higher
- Broadband connection (25 Mbps download, 3Mbps upload as defined by the FCC)
- Wired connection (ethernet) preferred
- Stable wireless connection is acceptable
- Use the NMSU Checs Speedtest to test your internet speed
Academic Technology Hardware Favorites
The following material are available for use as supplemental material. If you generate your syllabus through “Start My Syllabus”, the required information will be included.
- Requirements for all Syllabi
- Engagement Hours- ARP 4.23
- Vice Provost Kollmann’s Communication
- Required for online courses.
- COVID-19 Related documents