11 December 2024

TO: Deans, Community College Interim Chancellor, Andy Burke

CC: Interim President Monica Torres, Incoming President Valerio Ferme, Community College Interim Chancelor, Human Resources, Office of People Relations

FROM: Lakshmi N. Reddi, Interim Provost

RE: 2025-2026 Dates for Notificatin to Faculty of Nonrenewal

Probationary and other non-tenured track faculty are required by ARP policy to be notified by a set amount of months prior to their end date depending on their number of years of service at NMSU. All necessary reviews and approvals from the Provost Office must be completed before the delivery of the formal notice or you risk missing a deadline. Ideally, please plan to submit your notice of nonrenewal no later than a month before the notification deadline.

The application of policy language yields precise dates based on how the end of the academic year contracts for 9-month faculty members should be determined (i.e., Spring 2026 grades being due by 5:00pm on May 15). If the employee’s offer letter includes the appointment period with both a start date and an end date, this constitutes written notice. In this instance, the employee should be informed as soon as possible whether employment will be available for the semester or year following the appointment end date.

Extension Associates should be notified of nonrenewal three months (if in the first year) or six months (if second or more year) prior to their anniversary date.

Departments can collaborate with HR Office of People Relations on a notification letter.

Nine-Month Faculty

Effective termination date: May 15, 2026

Twelve-Month Faculty

Effective termination date: June 30, 2026

Please ensure that performance evaluation policies are reviewed and followed for tenure-track and nontenure track faculty prior to issuing notification of nonrenewal.

Applicable policies: 

• 6.35, Appointments – Non-Tenure Track (https://arp.nmsu.edu/chapter-6/6-35.html) 
• 9.43, Tenure Track Faculty – Process of Non-Renewal for Annual Contract (https://arp.nmsu.edu/chapter-9/9-43)