Dee Dee Campbell, Interim Provost & CAO 2022-2023 Dates for Notification to Faculty of Nonrenewal | New Mexico State University - BE BOLD. Shape the Future.
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2022-2023 Dates for Notification to Faculty of Nonrenewal

Date: March 25, 2022

To: Deans, Campus Presidents

From: Dorothy "Dee Dee" Campbell, Interim Provost and Chief Academic Officer

Re: 2022-2023 Dates for Notification to Faculty of Nonrenewal

Probationary and other non-tenured track faculty are required by APR policy to be notified by "x" amount of months prior to their end date depending on their number of years of service at NMSU. All necessary reviews and approvals from the Provost Office must be completed before the delivery of the formal notice or you risk missing a deadline. Ideally, please plan to submit your notice of nonrenewal no later than a month before the notification deadline. 

The application of policy language yields precise dates based on the Spring 2023 grades being due by 5:00pm on May 16, which is how the end of the academic year contracts for 9-month faculty members should be determined. 

If the employee's offer letter includes the appointment period with both a start date and an end date, this constitutes written notice. In this instance, the employee should be notified as soon as possible whether employment will be available for the semester or year following the appointment end date. 

Extension Associates should be notified of nonrenewal three months (if in the first year) or six months (if second or more year) prior to their anniversary date. 

Departments can collaborate with HR Employee & Labor Relations (646-2449) on a notification letter. 

Nine-month tenure and non-tenure track faculty

Effective termination date: May 16, 2023

Dates for notification for nonrenewal for 9 month faculty
Length of Service # of Months Notification Faculty Notification Deadline
3+ years 12 months May 10, 2022 
(end of Spring 2022 semester)
2 years 6 months November 16, 2022
1 year 3 months February 16, 2023

Twelve-month tenure and non-tenure track faculty

Effective termination date: June 30, 2023

Dates for notification for nonrenewal for 12 month faculty
Length of Service # of Months Notification Faculty Notification Deadline
3+ years 12 months June 30, 2022
2 years 6 months December 23, 2022
(Prefer notice to be delivered by the end of Fall 2022 semester)
1 year 3 months March 30, 2022

Please ensure that performance evaluation policies are reviewed and followed for tenure-track and non-tenure track faculty prior to issuing notification on nonrenewal. 

Applicable policies:

cc: HR Employee & Labor Relations

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