International Travel Procedures

Updated April 19, 2024

ALL international travel forms must be submitted at least 20 days prior to travel. It is recommended that you do not purchase airfare until you have confirmation that your travel has been approved. 

Travel forms submitted with less then 20 days prior to travel do not guarantee appropriate approval and insurance necessary for NMSU related international travel. Submitting forms early is strongly encouraged.

COVID-19 Travel Restrictions

Due to the COVID-19 Pandemic, some countries have implemented travel restrictions. Check the government websites and airline companies prior to traveling internationally — including all locations of connecting flights.

View an interactive map on travel restrictions from Sherpa.

Note:  The forms and pages linked below administratively implement NMSU’s Administrative Rules and Procedures (ARP), 14.69, 16.69 and 16.70 and NMSU’s Business Procedures Manual Rule 5c.

 

****EMERGENCY CONTACT NUMBER****
Should an emergency arise, please call (575)646-3311 for emergency assistance.

EMPLOYEE INTERNATIONAL TRAVEL FORMS AND PROCEDURES

This is a three-step process:

  1. Scroll down to the links below #4 and download the form(s) you need.
  2. Forms are fillable online in Adobe. Signatures should be obtained digitally. After all signatures are obtained (with the exception of the Provost), send the PDF form to Cindy Garrett at clgarret@nmsu.edu. DO NOT try to upload the travel forms into the account you will be creating on the OEA website.
  3. Create an account. Click here for directions on how to make an account. Fill out the required fields and your travel itinerary.
  4. Once information is verified and the travel form(s) have been approved, you will get a follow-up email with instructions on how to download and print out the approved form. 

Do not submit any forms via Adobe Sign for signature. All International Travel forms should be submitted to Cindy Garrett at clgarret@nmsu.edu.  

STUDENT INTERNATIONAL TRAVEL FORMS AND PROCEDURES

The forms below are required for students traveling as part of University Related International Travel.  If you have questions, email clgarret@nmsu.edu or call (575) 646-2594.

This is a three-step process:

  1. Scroll down to the links below #4 and download the form(s) you need.
  2. Forms are fillable online in Adobe. Signatures should be obtained digitally. After all signatures are obtained (with the exception of the Provost), send the PDF form to Cindy Garrett at clgarret@nmsu.edu. DO NOT try to upload the travel forms into the account you will be creating on the OEA website.
  3. Create an account. Click here for directions on how to make an account. Fill out the required fields and your travel itinerary.
  4. Once information is verified and the travel form(s) have been approved, you will get a follow-up email with instructions on how to download and print out the approved form. 

Do not submit any forms via Adobe Sign for signature. All International Travel forms should be submitted to Cindy Garrett at clgarret@nmsu.edu.  

 

The forms below are fillable in Adobe and are set up to be signed digitally. Please submit to Cindy Garrett, clgarret@nmsu.edu, as PDFs. 

Student International Travel Authorization Form

Student International Travel Waiver, Release and Hold Harmless Form

Student Request for an Exception to Travel Warning Form

Supplemental Information for Travel to a Country Under a U.S. Department of State Travel Warning or Alert

International Crisis Management

Please call, email or stop by if you have questions.

Here’s how you can find us:

Provost Office
Hadley Hall, North Suite (119), Room 124
Phone: 575-646-2594
Email: clgarret@nmsu.edu

In case of Emergencies during International Travel

If you are overseas and in need of emergency assistance contact the nearest U.S. embassy or consulate.

If you are concerned about a loved one overseas, please call:
From the U.S. & Canada – 1-888-407-4747
From Overseas – +1 202-501-4444

In the case of an after-hours emergency, contact NMSU police at (575) 646-3311.

In case of non-critical emergency, please contact us during working hours at phone number: (575) 646-2594 or email provost@nmsu.edu.