International Travel Procedures

Note:  The forms and pages linked below administratively implement NMSU’s Administrative Rules and Procedures (ARP), 14.69, 16.69 and 16.70 and NMSU’s Business Procedures Manual Rule 5c.

 

****EMERGENCY CONTACT NUMBER****
Should an emergency arise, please call (575) 646-3311 for emergency assistance

EMPLOYEE INTERNATIONAL TRAVEL FORMS AND PROCEDURES

This is a three-step process:

  1. Scroll down to the links below #4 and download the form(s) you need.
  2. Forms are fillable online in Adobe. Print the forms and obtain the required signatures. Once required signatures have been obtained, send the hardcopy to Cindy Garrett in Hadley Hall 133. You can hand carry the original forms, or you can send them via intercampus mail to MSC 3445. DO NOT try to upload the travel forms into the account you will be creating on the OEA website.
  3. Create an account. Click here for directions on how to make an account. Fill out the required fields and your travel itinerary.
  4. Once information is verified and the travel form(s) have been approved, you will get a follow-up email with instructions on how to download and print out the approved form. 

EMPLOYEE INTERNATIONAL TRAVEL AUTHORIZATION FORM (Download the form and fill it for electronic signatures)   —  Fillable form if opened in Adobe.

SUPPLEMENTAL INFORMATION FOR TRAVEL TO A COUNTRY UNDER A U.S. DEPARTMENT OF STATE TRAVEL WARNING OR ALERT 

STUDENT INTERNATIONAL TRAVEL FORMS AND PROCEDURES

The forms below are required for students traveling as part of University Related International Travel.  If you have questions, email clgarret@nmsu.edu or call (575) 646-2594.

This is a three-step process:

  1. Scroll down to the links below #4 and download the form(s) you need.
  2. Forms are fillable online in Adobe. Print the forms and obtain the required signatures. Once required signatures have been obtained, send the hardcopy to Cindy Garrett in Hadley Hall 133. You can hand carry the original forms, or you can send them via intercampus mail to MSC 3445. DO NOT try to upload the travel forms into the account you will be creating on the OEA website.
  3. Create an account. Click here for directions on how to make an account. Fill out the required fields and your travel itinerary.
  4. Once information is verified and the travel form(s) have been approved, you will get a follow-up email with instructions on how to download and print out the approved form. 
 

STUDENT INTERNATIONAL TRAVEL AUTHORIZATION FORM —  Fillable form if opened in Adobe.   

STUDENT INTERNATIONAL TRAVEL WAIVER, RELEASE AND HOLD HARMLESS FORM

STUDENT REQUEST FOR AN EXCEPTION TO TRAVEL WARNING FORM

SUPPLEMENTAL INFORMATION FOR TRAVEL TO A COUNTRY UNDER A U.S. DEPARTMENT OF STATE TRAVEL WARNING OR ALERT

INTERNATIONAL CRISIS MANAGEMENT 

 

Please call, email or stop by if you have questions.

Here’s how you can find us:

Provost Office
Hadley Hall, North Suite (119), Room 124
Phone: 575-646-2594
Email: clgarret@nmsu.edu

REQUIRED READING

EXPORT CONTROL INFORMATION  FOR INTERNATIONAL TRAVELERS

SUPPLEMENTAL INTERNATIONAL TRAVEL INSURANCE

HEALTH AND INTERNATIONAL TRAVEL 

SMART TRAVELER ENROLLMENT PROGRAM

CRISIS ABROAD: BE READY 

SAFETY AND SECURITY FOR U.S. STUDENTS TRAVELING ABROAD 

THE KEY TO U.S. STUDENT SAFETY OVERSEAS 

In case of Emergencies during International Travel

If you are overseas and in need of emergency assistance contact the nearest U.S. embassy or consulate.

If you are concerned about a loved one overseas, please call:
From the U.S. & Canada – 1-888-407-4747
From Overseas – +1 202-501-4444

In the case of an after-hours emergency, contact NMSU police at (575) 646-3311.

In case of non-critical emergency, please contact us during working hours at phone number: (575) 646-2594 or email provost@nmsu.edu