2023-2024 Dates for Notification to Faculty of Nonrenewal
Date: July 25, 2022
To: Deans
Campus Presidents
From: Dorothy “Dee Dee” Campbell
Interim Provost and Chief Academic Officer
Re: 2023-2024 Dates for Notification to Faculty of Nonrenewal
Tenure-Track Faculty
Nine-month tenure track faculty
For faculty members whose temporary contracts will not be renewed at the end of the 2023-2024 academic year, the effective date of nonrenewal will be May 21, 2024. Departments that are not renewing faculty contracts need to notify those faculty members via a Contract Status and Dossier Review Form (https://inside.nmsu.edu/provost/wp-content/uploads/sites/4/2020/04/Contract-Status-Change-Form-4-2020.docx) and should work with HR Employee & Labor Relations (646-2449) on a notification letter.
Faculty length of service |
Form due in the Provost’s Office |
Faculty notification deadline |
Faculty who will have 3 or more years of service at NMSU are notified of nonrenewal by a Contract Status Change Form |
March 2023 Promotion and Tenure conferences |
Friday, April 28, 2023 |
Faculty members in their second year of service at NMSU are notified of nonrenewal by a Contract Status Change Form |
Friday, September 29, 2023 |
Friday, October 20, 2023 |
Faculty members in their first year of service at NMSU are notified on nonrenewal by a Contract Status Change Form |
Friday, January 5, 2024 |
Friday, January 26, 2024 (ensures 3-month notice) |
Twelve-month tenure-track faculty
For faculty members whose temporary contracts will not be renewed at the end of the 2023-2024 fiscal year, the effective date of termination will be June 30, 2024.
Faculty length of service |
Form due in the Provost’s Office |
Faculty notification deadline |
Faculty who will have 3 or more years of service at NMSU are notified of nonrenewal by a Contract Status Change Form |
March 2023 Promotion and Tenure conferences |
Friday, June 9, 2023 (ensures 1-year notice) |
Faculty members in their second year of service at NMSU are notified of nonrenewal by a Contract Status Change Form |
Friday, November 3, 2023 |
Friday, December 1, 2023 (ensures 6-month notice) |
Faculty members in their first year of service at NMSU are notified on nonrenewal by a Contract Status Change Form |
Friday, February 16, 2024 |
Friday, March 8, 2024 |
Non-tenure track (College) faculty
If the employee’s offer letter includes the appointment period with both a start date and an end date, this constitutes written notice. In this instance, the employee should be informed as soon as possible whether employment will be available for the semester or year following the appointment end date. The following schedule gives the minimum written notice for nonrenewal of regular non-tenure track appointments that do not include a written appointment end date.
Departments can collaborate with HR Employee & Labor Relations (646-2449) on a notification letter.
Nine-month non-tenure track faculty with no specified end date
For regular non tenure-track faculty members who will not be renewed after the 2023-2024 academic year, the effective date of nonrenewal will be May 21, 2024. All faculty need to be notified in writing of non-renewal.
Faculty service category |
Notification to Provost’s Office |
Faculty notification deadline |
College faculty members with more than one year of service at NMSU |
Friday, September 29, 2023 |
Friday, October 20, 2023 (ensures 6-month notice) |
College faculty members in their first year of service at NMSU |
Friday, January 5, 2024 |
Friday, January 26, 2024 (ensures 3-month notice) |
Twelve-month non-tenure track faculty with no specified end date
For regular non-tenure track faculty members who will not be renewed at the end of the 2023-2024 fiscal year, the effective date of nonrenewal will be June 30, 2024.
Faculty service category |
Notification to Provost’s Office |
Faculty notification deadline |
College faculty members with more than one year of service at NMSU |
Friday, November 3, 2023 |
Friday, December 1, 2023 (ensures 6-month notice) |
College faculty members in their first year of service at NMSU |
Friday, February 16, 2024 |
Friday, March 8, 2024 |
Extension Associates should be notified of non-renewal three months (if in the first year) or six months (if second or more year) prior to their anniversary date.
Please ensure that performance evaluation policies are reviewed and followed for tenure-track and non-tenure track faculty prior to issuing notification of nonrenewal.
Applicable polices:
- 35, Appointments – Non-Tenure Track
- 43, Tenure Track Faculty – Process of Non-Renewal for Annual Contract
cc: HR Employee & Labor Relations