Dee Dee Campbell, Interim Provost & CAO 2023-2024 Dates for Notification to Faculty of Nonrenewal | New Mexico State University - BE BOLD. Shape the Future.
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2023-2024 Dates for Notification to Faculty of Nonrenewal

Date:   July 25, 2022

To:       Deans

            Campus Presidents

From: Dorothy “Dee Dee” Campbell

            Interim Provost and Chief Academic Officer

Re:      2023-2024 Dates for Notification to Faculty of Nonrenewal

Tenure-Track Faculty

Nine-month tenure track faculty

For faculty members whose temporary contracts will not be renewed at the end of the 2023-2024 academic year, the effective date of nonrenewal will be May 21, 2024. Departments that are not renewing faculty contracts need to notify those faculty members via a Contract Status and Dossier Review Form (https://inside.nmsu.edu/provost/wp-content/uploads/sites/4/2020/04/Contract-Status-Change-Form-4-2020.docx) and should work with HR Employee & Labor Relations (646-2449) on a notification letter.

Faculty length of service

Form due in the Provost’s Office

Faculty notification deadline

Faculty who will have 3 or more years of service at NMSU are notified of nonrenewal by a Contract Status Change Form

March 2023 Promotion and Tenure conferences

Friday, April 28, 2023
(ensures 1-year notice)

Faculty members in their second year of service at NMSU are notified of nonrenewal by a Contract Status Change Form

Friday, September 29, 2023

Friday, October 20, 2023
(ensures 6-month notice)

Faculty members in their first year of service at NMSU are notified on nonrenewal by a Contract Status Change Form

Friday, January 5, 2024

Friday, January 26, 2024

(ensures 3-month notice)

 

Twelve-month tenure-track faculty

For faculty members whose temporary contracts will not be renewed at the end of the 2023-2024 fiscal year, the effective date of termination will be June 30, 2024.

Faculty length of service

Form due in the Provost’s Office

Faculty notification deadline

Faculty who will have 3 or more years of service at NMSU are notified of nonrenewal by a Contract Status Change Form

March 2023 Promotion and Tenure conferences

Friday, June 9, 2023

(ensures 1-year notice)

Faculty members in their second year of service at NMSU are notified of nonrenewal by a Contract Status Change Form

Friday, November 3, 2023

Friday, December 1, 2023

(ensures 6-month notice)

Faculty members in their first year of service at NMSU are notified on nonrenewal by a Contract Status Change Form

Friday, February 16, 2024

Friday, March 8, 2024
(ensures 3-month notice)

 

Non-tenure track (College) faculty

If the employee’s offer letter includes the appointment period with both a start date and an end date, this constitutes written notice. In this instance, the employee should be informed as soon as possible whether employment will be available for the semester or year following the appointment end date. The following schedule gives the minimum written notice for nonrenewal of regular non-tenure track appointments that do not include a written appointment end date.

Departments can collaborate with HR Employee & Labor Relations (646-2449) on a notification letter.

Nine-month non-tenure track faculty with no specified end date

For regular non tenure-track faculty members who will not be renewed after the 2023-2024 academic year, the effective date of nonrenewal will be May 21, 2024. All faculty need to be notified in writing of non-renewal.

Faculty service category

Notification to Provost’s Office

Faculty notification deadline

College faculty members with more than one year of service at NMSU

Friday, September 29, 2023

Friday, October 20, 2023

(ensures 6-month notice)

College faculty members in their first year of service at NMSU

Friday, January 5, 2024

Friday, January 26, 2024

(ensures 3-month notice)

 

Twelve-month non-tenure track faculty with no specified end date

For regular non-tenure track faculty members who will not be renewed at the end of the 2023-2024 fiscal year, the effective date of nonrenewal will be June 30, 2024.

Faculty service category

Notification to Provost’s Office

Faculty notification deadline

College faculty members with more than one year of service at NMSU

Friday, November 3, 2023

Friday, December 1, 2023

(ensures 6-month notice)

College faculty members in their first year of service at NMSU

Friday, February 16, 2024

Friday, March 8, 2024
(ensures 3-month notice)

Extension Associates should be notified of non-renewal three months (if in the first year) or six months (if second or more year) prior to their anniversary date.

Please ensure that performance evaluation policies are reviewed and followed for tenure-track and non-tenure track faculty prior to issuing notification of nonrenewal. 

Applicable polices:

cc:        HR Employee & Labor Relations

 

View the approved pdf version of the memo.