Alan Shoho, Provost and Chief Academic Officer 2023-2024 Dates for Notification to Faculty for Nonrenewal | New Mexico State University - BE BOLD. Shape the Future. Skip to main content

2023-2024 Dates for Notification to Faculty of Nonrenewal

Date: July 7, 2023

To: Deans, Campus Presidents

From: Alan R. Shoho, Provost and Chief Academic Officer

Re: 2023-2024 Dates for Notification to Faculty of Nonrenewal

Probationary and other non-tenured track faculty are required by ARP policy to be notified by “x” amount of months prior to their end date depending on their number of years of service at NMSU. All necessary reviews and approvals from the Provost Office must be completed before the delivery of the formal notice or you risk missing a deadline. Ideally, please plan to submit your notice of nonrenewal no later than a month before the notification deadline. 

The application of policy language yields precise dates based on Spring 2024 grades being due by 5:00pm on May 14, which is how the end of the academic year contracts for 9-month faculty members should be determined.

If the employee’s offer letter includes the appointment period with both a start date and an end date, this constitutes written notice. In this instance, the employee should be informed as soon as possible whether employment will be available for the semester or year following the appointment end date.

Extension Associates should be notified of nonrenewal three months (if in the first year) or six months (if second or more year) prior to their anniversary date.

Departments can collaborate with HR Employee & Labor Relations (646-2449) on a notification letter. 

Nine-month tenure and non-tenure track faculty

Effective termination date: May 14, 2024 

Length of Service

# of Months Notification

Faculty Notification Deadline

3+ years

12 months

May 14, 2023
(Note: Date is before the end of the Spring 2023 semester.)

2 years

6 months

November 14, 2023

1 year

3 months

February 14, 2024

Twelve-month tenure and non-tenure track faculty

Effective termination date: June 30, 2024

Length of Service

# of Months Notification

Faculty Notification Deadline

3+ years

12 months

June 30, 2023

2 years

6 months

December 23, 2023

(Prefer notice to be delivered by the end of Fall 2023 semester)

1 year

3 months

March 30, 2024

Please ensure that performance evaluation policies are reviewed and followed for tenure-track and non-tenure track faculty prior to issuing notification of nonrenewal.

Applicable polices:

cc:        HR Employee & Labor Relations

View the Signed Memo